Report an HSE Work-Related Incident, Accident, or Illness

Serious harm accidents and ill health that cause permanent loss or temporary severe loss, and fall within the Health and Safety Designation of the CAA, must be reported to the CAA HSE Unit.

What is Serious Harm?

What is Temporary Severe Loss?

Reporting should be done, preferably by telephone, as soon as possible after the incident has occurred. Within seven days, this should be followed by a written report on the form Notice of record of accident/serious harm in accordance with the HSE reporting requirements.

Operators who use the AQD reporting system can continue to report injury using that system, but will also need to use the notification form as it contains extra information which is required in addition to that of the AQD system.

Accident and Incident Recording

The Health and Safety in Employment Act 1992 requires the following people to maintain a register of accidents and serious harm arising from hazards at work:

Employers

  • Record all events that harm, or might have harmed, employees and other people in the place of work, or as a result from an exposure to a workplace hazard.

Principals

  • Record all events that harm, or might have harmed, self-employed people at work and contracted to the principal, and other people, including those that result from work of the self-employed person, or as a result from an exposure to a workplace hazard.

Self-employed people

  • Record all events that harm, or might have harmed themselves or any other person while at work, or as a result from an exposure to a workplace hazard.

Accident and Incident Reporting

Employers, principals, and the self-employed, are required to:

  • Notify the CAA HSE Unit as soon as possible (by phone or fax) of any of the above events that resulted in serious harm; and
  • Provide the CAA HSE Unit written notice on the prescribed reporting form of the circumstances within 7 days.

Actions Following Events Causing Serious Harm

When events result in serious harm you should:

  1. First, make sure anyone injured or suspected of injury has received medical attention if necessary;
  2. Then, advise the CAA HSE Unit as soon as possible by phone or fax;
  3. Complete your own investigation and take steps to eliminate, isolate or minimise any identified significant hazard; (if necessary, download a copy of the Accident Investigation form and also check An Approach to HSE Accident Investigation).
  4. Mail or fax a written notification on the Notice of record of accident/serious harm form to the CAA HSE Unit within 7 days; and
  5. Keep the original (or a copy) of the written notification in your register. If you keep an accident register in a different form, you must record the same details.

Action for Events that Don't Result in Serious Harm

When events do not result in serious harm, complete your own accident investigation and take whatever steps are needed to eliminate, isolate or minimise any identified significant hazard. Then record the details in your accident register.

HSE Forms

Health and Safety Unit contact info:

Tel: +64-4-560 9400
Fax: +64-4-569 2024
Email: hsu@caa.govt.nz

To report an HSE accident emergency outside business hours, phone:
0508 ACCIDENT (0508 222 433) Monitored 24 hours a day, seven days a week.