Report an HSE work-related incident, accident, or illness

All accidents and serious harm incidents that fall within the designation of the CAA should be reported to the CAA HSE Unit. This should be done, preferably by telephone, as soon as possible after the incident has occurred. Within seven days this should be followed by a written report on the form 'Notice of record of accident/serious harm' in accordance with the HSE reporting requirements. The CAA is setting up a register of accidents and serious harm incidents to cover the area of its designation.

  • For those of you that use the form 'Notice of record of accident/serious harm', please continue to use that form, but forward it to the CAA HSE Unit.
  • Those of you with the AQD reporting system will also need to use the above form initially. The CAA is modifying the reporting form and production database in AQD to include an HSE field and we will keep you informed of progress on that.

Accident or incident recording and notification

The Health and Safety in Employment Act 1992 requires the following people to maintain a register of accidents and serious harm arising from hazards at work:

Employers

  • Record all events that harm, or might have harmed, employees and other people in the place of work.

Principals

  • Record all events that harm, or might have harmed self-employed people at work and contracted to the principal, and other people as a result of the work of the self-employed person.

Self-employed people

  • Record in an accident register all events that harm, or might have harmed themselves or any other person while the self-employed person is at work.
  • The register can be your own forms or photocopies of our forms.

Notification and reporting

Employers, principals and the self-employed are required to:

  • Notify the CAA HSE Unit as soon as possible (by phone or fax) of any of the above events that resulted in serious harm; and
  • Provide the CAA HSE Unit written notice (on the reporting form or by providing the same details) of the circumstances within 7 days.

What is serious harm?

Actions following accidents and serious harm

When events result in serious harm you should:

  1. Make sure anyone injured or suspected of injury has received medical attention if necessary;
  2. Advise the CAA HSE Unit as soon as possible by phone or fax;
  3. Complete your own investigation and take steps to eliminate, isolate or minimise any identified significant hazard; (download a copy of the accident investigation form if required).
  4. Mail or fax a written notification on the Notice of record of accident/serious harm form to the CAA HSE Unit within 7 days; and
  5. Keep the original (or a copy) of the written notification in your register. If you keep an accident register in a different form, you must record the same details.

Action for accidents and incidents that don't result in serious harm

When events do not result in serious harm, complete your own accident investigation and take whatever steps are needed to eliminate, isolate or minimise any identified significant hazard. Then record the details in your accident register.

HSE Forms